QuickBooks Integration
Plumbing Software With QuickBooks Integration
Stop spending your Sunday nights retyping invoices into QuickBooks. Plumb Ace pushes every customer, estimate, invoice, and payment to QuickBooks Online automatically — so your books stay clean without you touching a keyboard.
- Free plan available
- No contracts
- Built only for plumbers
Double entry is expensive — and avoidable
The average plumbing shop spends 4–6 hours per week moving data between their field app and QuickBooks. Create the customer in one place, type them again in another.
Write the invoice in the truck, retype it at the desk. Chase a payment, log it twice.
By the end of the month, you've burned a full day — and probably made a few typos that throw off your books.
Plumb Ace ends that. Connect your QuickBooks Online account once, and every customer you add, every invoice you send, and every payment you collect flows into QuickBooks automatically.
Your accountant sees the same numbers you do. Your tax filings are already organized.
And you get your Sunday nights back.
What syncs — and what stays matched
Plumb Ace doesn't just dump data into QuickBooks. It maps every record to the right account, customer, and line item so your books stay accurate.
Customers
New clients created in Plumb Ace appear in QuickBooks instantly with name, phone, email, and billing address pre-filled. Updates flow both ways.
Estimates & invoices
Every estimate and invoice pushes to QuickBooks with line items mapped to your income accounts. Taxes, discounts, and deposits stay attached.
Payments
Card and ACH payments collected in Plumb Ace automatically record as received payments in QuickBooks — matched to the right invoice and undeposited funds account.
Products & services
Map your plumbing line items — water heater swap, drain clean, toilet repair — to your existing QuickBooks products and services. No new SKUs to manage.
Chart of accounts
Choose which QuickBooks income account each service maps to. Residential repairs, commercial installs, and material markups all hit the right bucket.
Two-way sync
Changes in QuickBooks reflect back in Plumb Ace. Edit a customer's address in QuickBooks and it's updated on your phone before the next job.
Set it up once. Ignore it forever.
Connecting QuickBooks to Plumb Ace takes under 5 minutes. After that, the sync runs quietly in the background.
- 1
Connect your QuickBooks Online account
One-click OAuth connection. Plumb Ace asks for read/write access to customers, invoices, payments, and products — nothing more.
- 2
Map your line items and accounts
Match your plumbing services to your QuickBooks products and income accounts. Do this once and Plumb Ace remembers for every future invoice.
- 3
Work normally in Plumb Ace
Create estimates, send invoices, and collect payments just like always. Every transaction pushes to QuickBooks automatically — no extra clicks.
- 4
Reconcile in minutes, not hours
Open QuickBooks at month end and find every invoice, payment, and customer already categorized. Your accountant will thank you.
Eliminate the monthly cleanup marathon
Most plumbing shops do their "QuickBooks work" on Sunday night or the first of the month. That means 4–6 hours of catching up: creating customers, typing invoices, applying payments, and fixing the typos made in a hurry.
It's exhausting, error-prone, and keeps you from resting or spending time with family.
With Plumb Ace, that work happens in real time. The customer is created when the lead comes in.
The invoice pushes when you send it. The payment records when the customer pays.
By month end, your QuickBooks is already clean — and you can actually take the weekend off.
What you get
- Two-way sync with QuickBooks Online
- Auto-push customers, invoices, and payments
- Line-item mapping to your existing products & services
- Income account mapping to your chart of accounts
- Tax code and discount preservation
- Deposit tracking matched to undeposited funds
- One-click OAuth setup — under 5 minutes
- Real-time sync status dashboard
- Error alerts when a record fails to sync
- No manual export or CSV uploads ever again
Your accountant will love you
Bookkeepers who work with plumbing contractors know the pain: a shoebox of invoices, a spreadsheet of "miscellaneous income," and a bank statement that never quite matches. Plumb Ace gives them clean, categorized data in QuickBooks from day one.
Every invoice has the right customer, the right income account, and the right tax treatment. Payments are already applied.
Deposits are already batched. What used to take hours of cleanup now takes minutes of review — which means lower bookkeeping bills and fewer questions at tax time.
See the full picture — in both apps
Revenue accuracy
Compare Plumb Ace job totals to QuickBooks income reports. Catch discrepancies before they become year-end surprises.
Sync health
Real-time dashboard shows every synced record, pending transaction, and error that needs attention. Green means good.
Audit trail
Every sync event is logged with timestamps. If something doesn't match, you can trace exactly when and why.
Built only for plumbers — not generic contractor tools
Generic field service apps sync "jobs" and "work orders" that don't map cleanly to QuickBooks line items. Plumb Ace was built around plumbing invoices: service calls, installs, materials, permits, and callbacks.
Every field maps to a QuickBooks concept your accountant already understands.
You won't find confusing territory hierarchies, enterprise sales stages, or manufacturing BOMs cluttering your sync. Just the plumbing data you need, flowing to the right QuickBooks accounts automatically.
Get your Sunday nights back
Connect Plumb Ace to QuickBooks Online in under 5 minutes and stop retyping invoices forever. Free to start.
No contracts. Cancel anytime.
No credit card required. Set up in under 5 minutes.